The use and disclosure of personal data is important for Trialys and for the individuals whose personal data is processed.
This privacy notice (“Privacy Notice“) aims to give you information about how the law firm Trialys* (hereinafter referred to as “we”, “us” or “Trialys”) handle and process the personal data that we collect from you or which we have obtained about you from a third party when you (i) engage with us to use services that Trialys provides (our “Services“) or (ii) visit our website, (the “Website“), so that you are fully aware of how and why we are using your personal data.
It also explains how Trialys may handle personal information about individuals as a result of providing the Services to third parties and about individuals who apply to work at Trialys.
This Privacy Notice will inform you of the nature of your personal information that is processed by us and how you can request that we delete, update, transfer and/or provide you with access to it.
Personal data includes any information about an individual which can identify that individual.
Trialys may collect personal information from you in the course of its business, including through your use of our Website, when you contact or request information from us, when you engage our legal or other Services** or as a result of your relationship with one or more of our staff members or clients.
Trialys may collect, use, store and transfer the following categories of personal data:
This list is non-exhaustive.
Your information is collected for the following purposes:
Your personal information may be shared and processed by any Trialys entity, located in Belgium and in Luxembourg.
We may also share personal information with a variety of the following categories of third parties as necessary, such as:
We will conduct an appropriate level of due diligence and put in place contractual documentation in relation to any sub-contractor we may appoint to ensure that they process personal information appropriately and according to our legal and regulatory obligations.
Our web pages contain cookies that allow us to track receipt of an email to you, to count users that have visited a web page or opened an email and collect other types of aggregate information.
By using this information, we are able to measure the effectiveness of our content and how visitors access our Website. This allows us to learn what pages of our Website are most attractive to our visitors, which parts of our Website are the most interesting and what kind of offers our registered users like to see.
It is in our legitimate interest to use your personal information in such a way to ensure that we provide the very best products and services to you and our other clients.
In order to provide the Services we may need to transfer your personal information to locations outside the jurisdiction in which you provide it.
If you are based within the European Economic Area (EEA), please note that as necessary in order to deliver the Services, we will transfer personal information to countries outside the EEA.
We will retain relevant personal information as long as necessary in order to fulfil the purposes described in this Privacy Notice and as long as we are required to do so according to our regulatory obligations, professional indemnity obligations or as required for us to assert or defend ourselves against legal claims, until the end of the relevant retention period or until the claims in question have been settled.
We may then destroy such information without further notice or liability.
Trialys is committed to keeping the personal information provided secure. We can assure you that your personal information will be treated in strict confidence and that we make every effort to protect your personal information. We have implemented appropriate organisational and technical
measures to protect the personal information that we have under our control from unauthorised access, improper use or disclosure, unauthorised modification and unlawful destruction or accidental loss.
All the stakeholders of Trialys including our partners, associates, employees, consultants, workers and data processors (i.e. those who process your personal information on our behalf, for the purposes listed above), who have access to, and are associated with the processing of personal information, are obliged to respect the confidentiality of such personal information.
You have the following rights in relation to the personal information about you that we retain:
We are committed to providing you with a response to your request or complaint in a timely manner.
Please note that some of these rights may be limited if we have an overriding interest or legal obligation to continue to process the data or if data is exempt from disclosure due to reasons of legal professional privilege or professional secrecy obligations.
Please note that for every request concerning personal information we may request that you prove your identity by providing us with a copy of a valid means of identification in order to comply with our security obligations and to prevent unauthorized disclosure of information.
We will update this Privacy Notice from time to time to comply with applicable privacy laws or regulatory requirements, to ensure that you are always aware of how we use your personal information and to reflect any changes to our use of your personal information. In case of any such
changes, we will post the changed Privacy Notice on our website or publish it otherwise. When practicable, we will notify you by email of any significant changes. However, we encourage you to review this Privacy Notice periodically to be informed of the use of your personal information.
If you have any questions about this Privacy Notice or want to exercise your rights set out in this Privacy Notice, please contact us by:
* In Belgium: Trialys SPRL, a Belgian limited liability company with registered office located at 1050 Brussels, Rue Vilain XIIII 8, registered in the business register under number 0634.578.255; In Luxembourg: Trialys is the partnership (“association de frais”) of Gerald Stevens, Alexandra Pardou, Laurent Mosar and Jerry Mosar.
** Trialys is primarily engaged by corporate entities and as such these entities are not data subjects. However, as part of such instructions personal information may be provided to us (e.g. personal information relating to any of our corporate clients; or prospective clients; officers or personnel, any opponent or vendor or purchaser or personal information relating to their legal advisors or personnel, as relevant or similar). If you are an individual whose personal information is processed by us as a result of providing the Services to others (including individual clients and corporate clients) we will process a variety of different personal information depending on the Services provided. This may include personal information relating, without limitation to, any of our corporate clients or prospective clients; officers or personnel, any opponent or vendor or purchaser personal information including personal information relating to their legal advisors, other advisors or personnel as relevant or similar.